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Work for Scotland

Facilities and Admin Manager

This job is closed and is displayed for reference only. 

Job summary

Food Standards Scotland is a distinct legal entity and staff joining from other organisations will be issued with a new contract of employment. Food Standards Scotland is a Non-Ministerial Office, which is part of the Scottish Administration, employing staff on Scottish Government Main terms and conditions and pay arrangements. For more information please contact the Recruiting Manager named at the bottom of the advert.
£31266 - £35813
Around 37.00 per week
Closing Date
13 October 2021 at midnight
Employment Type
Permanent Employee

We are currently seeking applications for an Facilities and Admin Manager within Food Standards Scotland based in Aberdeen. This is a permanent and pensionable appointment and new entrants will normally start on the minimum of the pay range. Candidates with a disability who meet the essential criteria below will be invited to the assessments.

Would you like to work for an organisation that really wants to make Scotland better? Do you have excellent communication skills across all communication methods? Can you demonstrate strong planning and organisation skills, while prioritising workloads to meet deadlines? If the answers to the above are yes, then this exciting opportunity to join the Scottish Government could be for you.

The Corporate Governance, ICT & Change, branch provides a range of services to support the organisation to deliver its statutory obligations and strategic goals. These services include Programme Management Office (PMO), Business Performance Reporting, IT, Records and Information Management, Facilities Management, Health and Safety, and Administrative support.

The post holder will be involved in the operation and maintenance of FSS facilities and associated sites where FSS has representation. The post will also provide a line management role for the Admin Team present in FSS head office, organising, structuring and allocating tasks to ensure efficient and effective use of resources within the team. The role holder will be responsible for aspects of performance management. The post holder will be line manager for a team of staff (5 x A Band). The post holder will report to the Corporate Business Manager.

Essential Criteria
1. Proactive team leader with previous experience of managing staff, helping to motivate and develop team members.
2. Well organised and highly motivated with the ability to prioritise workload and proficiently delegate tasks to ensure completion within time, budget and to an accepted standard.
3. Excellent written and verbal communication skills across all forms of communication methods and tools, and the ability to build good working relationships with a wide range of colleagues and stakeholders, both internal and external.
4. Ability to manage contract and service companies towards a set of time and financial efficiencies whilst still achieving a high standard of required deliverables.

Nationality Requirements
This job is broadly open to the following groups:
• UK nationals
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the Republic of Ireland
• nationals from the EU, EEA or Switzerland with settled or pre-settled status or who apply for either status by the deadline of the European Union Settlement Scheme (EUSS)
• relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
• relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
• certain family members of the relevant EU, EEA, Swiss or Turkish nationals

Further Information
For further information on this vacancy please download and review the “Person Specification and Further Information for Job Applicants” which you will find below. To apply, you must fully complete and submit an online application via this website before the closing date as well as a CV (no longer than two pages) setting out your career history, with key responsibilities and achievements.

When considering how your experience relates to the role, please tailor your CV and personal statement to reflect the role and the essential skills/criteria as described in the job description/person specification.

To learn more about this opportunity, please contact Rachael Polley at Rachael.Polley@fss.scot.

Important Information Regarding Interviews
In recognition of the Scottish Government's ongoing measures and guidance in its response to Covid-19 (Coronavirus), we would like to advise applicants that a decision has been taken that all interviews must be conducted in a virtual/remote setting.

In order to facilitate this new way of working, we are asking all applicants to ensure that they have a suitable space to complete the virtual interview. In addition, a personal device of choice, which has the interview application downloaded. This could be MS Teams or Webex for example. This will allow candidates to undertake the interview/assessment if selected. We are also asking you to ensure that your personal Wi-Fi/Broadband capacity will be sufficient to carry both audio and video feeds.

The Scottish Government is a diverse and inclusive workplace and we want to help you demonstrate your full potential whatever type of assessment is used. If you require any adjustments to our recruitment process, please let us know via recruitment@gov.scot


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