Deputy Business Manager
This job is closed and is displayed for reference only.
Eligible Grades – All
Location – 220 High Street, Glasgow, G4 0QW
Further Information – Staff on any working pattern may apply
Social Security Scotland is an Executive Agency of the Scottish Government. In Scotland we have a number of devolved benefits, and it's our responsibility to ensure that they are managed correctly and fairly, delivering those benefits to the 1.4 million people who rely on them.
Dignity, fairness and respect are at the core of everything we do. We demonstrate these values by making our work as transparent and accountable as possible.
We are committed to recruiting a diverse workforce that is representative of the clients we serve. Our benefits will help people from all walks of life in Scotland and it is crucial our workforce reflects this diversity.
We aim to develop within Social Security Scotland, a positive and inclusive culture, which supports our people to flourish, by embedding a working environment where we all treat each other with dignity and respect, and recognise each other's contributions.
Colleagues of Social Security Scotland work in a diverse, supportive environment. In certain roles staff use flexible working. We are happy to accept your application if you wish to work part-time. You will have a minimum 5 weeks of annual leave (pro rata) in addition to all public and privilege holidays. Roles within Scottish Government allow for a number of other benefits including great support from managers through monthly conversations and a strong mentoring scheme. All staff are given a workstation assessment so that we can make you as comfortable as possible in your new role by putting in place any reasonable adjustments you may require.
The Chief Digital Officer (CDO) has a remit to provide infrastructure and systems to support both the wider social security programme and the creation of the new Social Security Agency. Reporting to the C1 Head of CDO Business Management Unit, the post holder will be responsible for a range of financial and workforce planning controls across the division. The post holder will offer high quality support to the CDO and CDO Senior Management Team including the development and updating of key documents such as business plans , business cases and financial reports. Working alongside the CDO Talent Manager to co-ordinate recruitment across the division, the post holder will also work with senior management and HR to understand staffing requirements for CDO. This will be a busy role with demands increasing over the next 6-9 months. The Chief Digital Office is recognised as a supportive and inclusive place to work, and one which prioritises learning, development and wellbeing.
Variety is a key part of this job and we need a deputy business manager who can be adaptable, flexible, enthusiastic and willing to contribute ideas and innovate, implement and drive change. You need to be able to work independently to deadlines and cope with challenging and numerous demands.
This is a busy and demanding post, where you will be required to produce high quality work with minimal supervision, often against tight timescales, and work collaboratively with a wide range of colleagues. Working across the division and the wider directorate you will be responsible for a weekly SMT report detailing financial performance, as well as recruitment, governance, and risk updates.
The post holder will be a PECOS approve– to be given delegated budget authority from £0-50k for the approval (and analysis) of Purchase Orders. This will require individual monitoring of every item of expenditure in CDO.
You will become the AWS Billing named contact, this will include monthly monitoring of the AWS invoices (GBP + Dollar) as well as forecasting current month spend (supporting the work of the Technical Platform Owner). You will be the dual signatory for foreign currency payments and dual authenticator of GBP invoices.
This post will include weekly and monthly financial monitoring meetings including the CDO SMT, Social Security Directorate finance, and Social Security Scotland finance colleagues.
You will have excellent communication and organisational skills with the ability to prioritise as issues arise, in order to deliver objectives alongside ad hoc demands on your time.
You will be heavily involved in CDO workforce planning activities, to monitor all vacancies against headcount working within allocated allowances. You will alongside the divisional resourcing business partner to ensure a smooth end-to-end recruitment process for the division.
You will be the dedicated deputy team leader in the absence of the Head of Business Management Unit and will also have direct line management responsibilities for 3 A band and 1 B band member of staff.
1. Proven ability to work on your own initiative, coping with the demands of a fast paced challenging environment where opportunities need to be quickly realised, whilst managing competing priorities and ensuring deadlines are met.
2. Financial management experience, with the ability to generate, identify and interrogate financial data to support decision making and assure appropriate accountability and use of public funds.
3. Strong people management skills proven via direct line management. Must be credible with staff, creating conditions to build confident and effective teams that empower, value, develop and motivate people.
4. Effective communication skills, both written and verbal, with a proven ability to explain financial information effectively to both finance and non-finance professionals.
Communications and Engagement
Analysis and Use of Evidence
Minimum Time in Post
The successful candidate will be expected to remain in post for a minimum of Three years unless successful at gaining promotion to a higher Band or Grade.
In the event that further posts are required, a reserve list of successful candidates will be kept for up to 9 months.
Provisional Dates for Sift and Assessment
To be confirmed.
Applicants must discuss their intention to apply with their current line manager to help ensure early release.
Important Information Regarding Interviews
In recognition of the Scottish Government's ongoing measures and guidance in its response to Covid-19 (Coronavirus), we would like to advise applicants that a decision has been taken that all interviews must be conducted in a virtual/remote setting.
In order to facilitate this new way of working, we are asking all applicants to ensure that they have a suitable space to complete the virtual interview. We are also asking you to ensure that your personal Wi-Fi/Broadband capacity will be sufficient to carry both audio and video feeds to undertake the interview. This will then ensure that there are no issues incurred during the interview.
For information on this post please contact Michael McLafferty at Michael.McLafferty@socialsecurity.gov.scot. To apply please complete the online application form.
Eligible Grades – All