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Transformation Programme Manager

This job is closed and is displayed for reference only. 


Job summary

Salary
Grade - C2
Location
Edinburgh
Hours
Around 37.00 per week
Closing Date
03 December 2021 at midnight
Reference
IRC90607IO
Employment Type
Permanent Employee

Eligible Grades – All
Location – Victoria Quay, Edinburgh, EH6 6QQ
Further Information – Staff on any working pattern may apply

Overview
One of three divisions within Financial Management Directorate, Financial Services Division (FSD) is at the heart of work to support, maintain and enhance the essential financial and banking systems, processes and services that are relied on across the Scottish Government and a wide range of partners every day.

The division consists of three core teams:

• System Support & Development - administration and essential development support for the Scottish Government's Accounting System (SEAS) and its procurement system (PECOS), and developing and enhancing SEAS and related systems.

• Accounts Payable and Vendor Maintenance –all aspects of invoice processing and the management of SEAS and EASEBuy goods & services and worthy cause supplier records.

• Treasury and Banking - Accounts Receivable, bank account management and administration, bank and other key reconciliation processes, payment processing and reporting, and cash management.

This is a great time to be joining the division. The Scottish Government has an ambitious programme of work getting underway to move to a Cloud-based ERP system. As a Process Owner for the Finance Function, you will play an essential role in providing leadership for this critical area of transformation by developing best practice, and developing, implementing, and streamlining finance processes for the Purchase to Pay, Order to Cash and Cash Management functions.

In addition through SEAS, we generate over £40Bn of payments to the private, third and public sectors each year, and the upkeep and development of that system is supported through an ongoing programme of IT and other projects, that realise efficiency savings, enhance the user experience and expedite payments, and support staff professional development. As a suitably qualified and experienced Transformation Programme Manager, you will be responsible for all aspects of programme governance and project co-ordination and resource consumption within the division.

Main Duties
• Designated Process Owner for FSD's Purchase to Pay, Order to Cash and Cash Management finance processes, with responsibility for developing and delivering all aspects of the process owner role through a clear focus on adopting best practice, standardisation principles, enhancing data, and streamlining processes to be as effective and efficient as possible.
• Leading activities to develop, agree, and implement relevant systems and processes in line with Government Shared Services global design principles including an effective approach to design, standardisation, and common process variations.
• Managing and facilitating engagement with the Shared Services Transformation Programme and business change team to drive and champion adoption of agreed processes with key programme stakeholders and deliver effective change management.
• Leading on developing consensus across the wider SG finance function in the design of functions, systems and processes in order to support consistent and effective use of the shared finance system across the Scottish Government.
• Ensuring robust review and testing of all proposed variations to standard processes, and that any new process designs conform to agreed design principles, prior to instigation.
• Leading and building cooperation with and between individual Process Champions and identified Super Users within Financial Services Division and key stakeholders for each finance process to ensure that their detailed subject matter expertise and knowledge of internal SG systems and requirements is successfully incorporated in the collaborative decision-making process and reflected in relevant outputs.
• Ownership of all associated process documentation, including processes for regular review to ensure that these are comprehensive and up to date
• Responsibility for leading FSD IT programme management activities, ensuring that these are properly organised, reported on and managed in order to deliver planned outcomes and benefits on time.
• Leading the FSD Programme of projects, applying PPM principles to plan, design and maintain the programme.
• Maintaining overall integrity and coherence of the programme, and effectively coordinating and managing dependencies within and beyond the programme.
• Defining and managing the programme's governance framework with overall accountability for Plans, Checkpoints, Risk and Issue Management, and Change Control.
• With the support of the Project Manager, Business Analyst and IT Project Coordinator, proactively monitoring and reporting on progress at regular intervals and communicating effectively with internal DG and Directorate colleagues and external stakeholders and suppliers.
• Maintaining and enhancing strong relationships with internal and external stakeholders using experience of programme situations and interpersonal skills.

Essential Criteria
1. Experience of managing the governance, planning, delivery and change management in transforming financial processes from "as is" to "to be ", following GSS principles.
2. Relevant experience of the operation of large-scale complex systems in a multi user environment, preferably with a track record in the delivery of financial processes or finance-related project management.
3. Excellent organisational and change management skills with experience of managing a programme of IT projects, people management skills and experience in leading a team.
4. Excellent communication skills, with the ability to influence, negotiate and collaborate effectively with external and internal stakeholders.

Competencies

People Management
Leading Others
Improving Performance
Communications and Engagement

Provisional Dates for Sift and Assessment
To be confirmed.

Minimum Time in Post
The successful candidate will be expected to remain in post for a minimum of three years unless successful at gaining promotion to a higher Band or Grade.

In the event that further posts are required, a reserve list of successful candidates will be kept for up to 9 months.

Additional Information
Applicants must discuss their intention to apply with their current line manager to help ensure release dates can be agreed.

Important Information Regarding Interviews
In recognition of the Scottish Government's ongoing measures and guidance in its response to Covid-19 (Coronavirus), we would like to advise applicants that a decision has been taken that all interviews must be conducted in a virtual/remote setting.

In order to facilitate this new way of working, we are asking all applicants to ensure that they have a suitable space to complete the virtual interview. In addition, a personal device of choice, which has the interview application downloaded. This could be MS Teams or Webex for example. This will allow candidates to undertake the interview/assessment if selected. We are also asking you to ensure that your personal Wi-Fi/Broadband capacity will be sufficient to carry both audio and video feeds.

For information on this post please contact Murdoch Macleod via email at murdoch.macleod@gov.scot

The Scottish Government is a diverse and inclusive workplace and we want to help you demonstrate your full potential whatever type of assessment is used. If you require any adjustments to our recruitment process, please let us know via recruitment@gov.scot

Further information for this job


 

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