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Administration and Finance Assistant

This job is closed and is displayed for reference only. 

Job summary

Modern Apprenticeship - £20,864 - £23,032
Around 37.00 per week
Closing Date
27 May 2021 at midnight
Employment Type
Modern Apprenticeship

The recruitment of Modern Apprentices is a fair, open and merit based process (16+) and with permanence from the start of the apprenticeship. Candidates with a disability who meet the essential criteria below will be invited to the interview.

In April 2019, the First Minister recognised a 'global climate emergency' and following the passage of the climate change Bill, Scotland will now be required to reach net-zero greenhouse gas emissions by 2045 with an interim reduction of 75% required by 2030 and 90% by 2040.

Decarbonising the supply of heat to all of Scotland's buildings is one of the major challenges that will need to be addressed. The 2019 Programme for Government commits the Scottish Government to combining the action we need to take on climate change with our ambition to provide affordable, warm homes.

The Successful candidate will work across three units in the consumers and low carbon division. These units work across policy development, regulation and delivery of Scottish Government programmes which aim to help decarbonise Scotland's Buildings. As a result of this the chosen candidate will be able to learn from different areas within the division and give them the tools to further develop there Scottish Government career.

Main Duties
• Responsibility for personal assistant support to the C2 Unit Heads of the Heat Strategy, Heat in Buildings Regulation and Energy Efficient Scotland Delivery Units, including inbox and diary management as needed. This will include using MS Outlook to manage the calendars and inboxes of the Unit Heads, management of meeting papers and One Note and operating as a professional and discrete point of contact from and to internal and external sources, and as first point of contact for the three Units.
• Responsibility for arranging key meetings and events for B and C Band Staff across the three units and providing support to the three Units with the coordination of events as required, to meet deadlines.
• Information and knowledge management for the Units, including: - Unit records management using the electronic records management system (eRDM) to store and retrieve documents and leading on information gathering exercises (email trawls, websites etc.).
• Support the budget manager and team leaders in the Energy Efficient Scotland Delivery Unit, processing payments and financial information.
• Responsibility for booking travel for C Band team leaders and Unit heads.

Throughout the first 12 months the candidate will be expected to gain a relevant SVQ qualification in Business Administration. Support will be provided by a qualified assessor who will work with the successful candidate on a monthly basis. Time will be given to work on your qualification, this includes delivering 2 presentations.

Essential Criteria
Please read each of the essential criteria and think about a time or an example that can help demonstrate your knowledge/skills.

1. Good interpersonal and team working skills.
2. Knowledgeable in the use of Microsoft office applications.
3. Good written and oral communication skills.
4. Excellent organisational skills with the ability to plan, prioritise and manage workloads to ensure deadlines and objectives are met.

Important Information Regarding Interviews
In recognition of the Scottish Government's ongoing measures and guidance in its response to Covid-19 (Coronavirus), we would like to advise applicants that a decision has been taken that all interviews must be conducted in a virtual/remote setting.

In order to facilitate this new way of working, we are asking all applicants to ensure that they have a suitable space to complete the virtual interview. In addition, a personal device of choice, which has the interview application downloaded. This could be MS Teams or Webex for example. This will allow candidates to undertake the interview/assessment if selected. We are also asking you to ensure that your personal Wi-Fi/Broadband capacity will be sufficient to carry both audio and video feeds. This will then ensure that there are no issues incurred during the interview.

Nationality Requirements
This job is broadly open to the following groups:
• UK nationals
• nationals of Commonwealth countries who have the right to work in the UKs
• nationals of the Republic of Ireland
• nationals from the EU, EEA or Switzerland with (or eligible for) status under the European Union Settlement Scheme (EUSS)
• relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
• relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
• certain family members of the relevant EU, EEA, Swiss or Turkish nationals

Further Information
For further information on this vacancy please download and review the "Person Specification and Further Information for Job Applicants" which you will find below. To apply, please complete the online application form. To learn more about this opportunity, please contact Yvonne Brown who can be reached at yvonne.brown@gov.scot.

If you experience any difficulties accessing our website or completing the online application form, please contact the Resourcing Team via recruitment@gov.scot.


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