[ To skip navigation click here ]

Work for Scotland

Finance Administration Assistant

Job summary

Salary Modern Apprentice - £19,314 - £21,482
Location Edinburgh
Hours Around 37.00 per week
Closing Date 24 September 2019 at midnight
Reference IRC76047 M
Employment Type Modern Apprenticeship


The recruitment of Modern Apprentices is a fair, open and merit based process (16+) and with permanence from the start of the apprenticeship. Applicants must be unemployed or contracted to work 16 hours or less a week. Please state you meet these requirements on your application. Candidates with a disability who meet the essential criteria below will be invited to the interview.

Overview
This is a very exciting opportunity and would be ideal for someone who has an interest in working with numbers.  The Finance and Administration Assistant will provide support to the Science Management Finance Officer and help with the day to day running of finance administration.

This post is based within the Research, Business and Sponsorship Team of the Rural and Environment Science and Analytical Services Division. The Division is responsible for providing analytical and scientific support to help improve rural and environmental policy.

Whatever your age, experience or background you’ll enjoy a comprehensive induction and training programme that will ensure you are confident and capable of fulfilling the duties required in your new job.

This is an important role within the Division which will involve a range of duties to ensure that we provide an excellent service to our research providers. You will need to be adaptable and flexible in meeting the needs of a varied clientele.

Main Duties
• Provide administrative support to the Science Management Finance Officer.
• Checking the department’s mailbox for grant payment claims.
• Processing grant payments on EASEbuy and SEAS for approval by the Science Management Finance Officer.
• Responsible for reconciling SEAS reports to our local spreadsheets on a monthly basis.
• Update payments spreadsheets and ensure details are accurate.
• Maintain correct and up-to-date client information.
• Provide accurate answers and information to client questions.
• Provide administration support to RESAS staff, including ordering stationary and arranging meetings on an ad hoc basis.

Qualification
Throughout the first 12 months the candidate will be expected to gain an SVQ qualification in Business Administration. Support will be provided by a qualified assessor who will work with the successful candidate on a monthly basis. Time will be given to work on your qualification, this includes presenting 2 presentations.

Essential Criteria
Please read each of the essential criteria and think about a time or an example that can help demonstrate your knowledge/skills.

1. Good administration and organisational skills with the ability to prioritise workloads to achieve targets.
2. Effective working knowledge of IT systems including Microsoft Excel and Outlook with attention to detail.
3. Strong communication skills and confidence in dealing with a range of people at all levels.
4. Ability to work well in a team.

Further Information
For further information on this vacancy please download and review the “Person Specification and Further Information for Job Applicants” which you will find below. To apply please complete the online application form. To learn more about this opportunity, please contact Liam Kelly 0131 244 2300.

If you experience any difficulties accessing our website or completing the online application form, please contact the Resourcing Team  via recruitment@gov.scot.

Further information for this job

Apply for this job

You should read each of the Essential Criteria and think about a time or an example that can help demonstrate your knowledge/skills. Remember, this must be evidence based and your answers should be clear, concise and reflect what actions you undertook. You may want to use the STAR(R) approach to respond to each criterion..


Other things you can do with this job

Get Acrobat Reader You will need Adobe Acrobat Reader to view PDF documents. To download it for free please click on the logo.