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Archives Assistant

This job is closed and is displayed for reference only. 

Job summary

£26995 - £29776
Around 37.00 per week
Closing Date
28 April 2021 at midnight
Employment Type
Fixed Term Appointment - Not Fair and Open

We are currently seeking applications for Archives Assistant within National Records of Scotland (NRS) based in Edinburgh. This is a 6 month fixed-term (without fair and open competition) and pensionable appointment and new entrants will normally start on the minimum of the pay range. As Fixed-Term Appointments (without fair and open competition) are already exceptions to Civil Service Commission's Recruitment Principles they cannot under any circumstances be extended over 23 months and must not have held a previous fixed term appointment (without fair and open competition) or secondment in the 12 months prior to the appointment start date. Candidates with a disability who meet the required criteria below will be invited to the next stage of the recruitment process.

An exciting opportunity for an early career archivist/ records manager to work as assistant archivist has arisen within Records and Archives Engagement Branch in the National Records of Scotland. Records and Archives Engagement Branch liaises with record keeping bodies across Scotland, in both the public and private sector, to support and develop records and archive services nationally. 

Qualifications Required
For jobs in Band B & C you must hold a minimum of 3 Highers or equivalent.
Other qualifications equivalent to these may also be acceptable, if you are in any doubt please contact to discuss.
Please note: If you fail to demonstrate how you meet the minimum qualifications as stated above, your application will be automatically sifted out.

Main Duties 
The position will cover activities in two distinct business areas within the larger team. 

As part of Public Records Scotland Team, the post holder's duties will include:
• Assisting in the monitoring, measuring and reporting on improvement models submitted as part of agreed plans under the Progress Update Review  (PUR) system;
• Liaison and guidance to existing bodies undertaking PUR scheme, providing assessment and action plans within agreed timescales;

In addition, as part of the Archive Strategy and Liaison Team, the post holder will assist in delivering a variety of duties including:
• Contributing to the continuous development and improvement of NRAS own archive policies and practices in relation to archive service accreditation.
• Assist the team lead in engagement activities with the wider Scottish archive and record keeping sector.

Essential Criteria
The successful candidate should have experience of working with records and archives and hold, or be working towards, an ARA approved qualification in archives and records management.
They will be a motivated, enthusiastic professional who is able to work on their own initiative.
An understanding of public records legislation and the Scottish archives sector is highly desirable

Nationality requirements
This job is broadly open to the following groups:

•UK nationals
•nationals of Commonwealth countries who have the right to work in the UKs
•nationals of the Republic of Ireland
•nationals from the EU, EEA or Switzerland with (or eligible for) status under the European Union Settlement Scheme (EUSS)
•relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
•relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
•certain family members of the relevant EU, EEA, Swiss or Turkish nationals

We strongly urge that EU nationals who may not have Settled or Pre-Settled Status make an application before 30 June 2021, to ensure their continued eligibility to employment

Further Information
To apply for this post, you will need to provide the information requested below via the online application process. These must be combined into one document as the system can only accept a single document upload per application:

A CV (no longer than two pages) which addresses the experience required outlined within the advert. Add to your CV your personal statement (no longer than 500 words) demonstrating your experience of working with records and archives.
Failure to submit a single combined document (CV and personal statement) will mean the panel only have limited information on which to assess your CV against the criteria in the person specification.

To apply, you must fully complete and submit an online CV via this website before the closing date. 

To learn more about this opportunity, please contact
Gillian Mapstone at Gillian.Mapstone@nrscotland.gov.uk 

Important Information Regarding Interviews
In recognition of the Scottish Government's ongoing measures and guidance in its response to Covid-19 (Coronavirus), we would like to advise applicants that a decision has been taken that all interviews must be conducted in a virtual/remote setting.In order to facilitate this new way of working, we are asking all applicants to ensure that they have a suitable space to complete the virtual interview.

In addition, a personal device of choice, which has the interview application downloaded. This could be MS Teams or Webex for example. This will allow candidates to undertake the interview/assessment if selected. We are also asking you to ensure that your personal Wi-Fi/Broadband capacity will be sufficient to carry both audio and video feeds.  

If you experience any difficulties accessing our website or completing the online application form, please contact the resourcing team via recruitment@gov.scot.

Further information for this job


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